CALL FOR EXPRESSIONS OF INTEREST
BOOKKEEPING SERVICES/BOOKKEEPER

Deadline: April 30, 2021 at 4pm

The Sunshine Coast Arts Council is seeking the services of a professional bookkeeper to
support our busy operations. The Bookkeeper is responsible for the preparation and
maintenance of accounts receivable, accounts payable and payroll financial records and reports
for the SCAC. Under the direction of the Director/Curator and the Finance Committee, the
Bookkeeper maintains or directs the maintenance of all necessary and appropriate records, files
and processes to ensure the smooth and compliant financial operation of the organization,
focusing on accuracy and transparency.

Attributes and Skills

  • Completion of accounting/bookkeeping courses/certificates or equivalent experience
  • Consistently efficient, accurate and organized, with strong attention to detail
  • Ability to be flexible and adaptable, work with a fast-paced environment
  • Able to work independently and with a team
  • Excellent computer skills, including proficiency with QuickBooks Desktop, Microsoft
    Office (Word and Excel), Google Suite (Sheet and Docs)
  • Minimum 3 years bookkeeping experience in a similar role
  • Not-for-profit experience would be an asset
    Scope of Tasks and Services Required

Payroll

  • Pay staff bi-weekly—26 periods; complete and send pay-stub(s) as requested
  • Remit Payroll taxes (PD7A) by the 15th of the following month after last month’s payroll
  • Track Federal Summer Jobs payroll and accrue monthly invoice
  • Prepare ROEs (Record of Employment) as required upon staff termination
  •  Prepare T-4s, summary and send/distribute to staff and former staff by February 28th
  • Monthly Bookkeeping
  •  Reconcile SCCU accounts
  • Reconcile deposits, credit card and PayPal accounts
  • Post prepaid insurance monthly entry
  • Run Profit & Loss (P&L) by class report and review for errors
  • Download P&L by class to Excel and format
  • Print Balance Sheet and review for errors
  • Send Financial reports

Government Reports and Remittances

  • PST-reconcile account in QB, report and remit on Quarterly basis
  • GST-complete semi-annual rebate—January & July
  • WCB-complete annual report and remit by March
    Year-End
  • Complete information request by tax accountant by August 15th: copy or provide
    documents as requested such as Payroll remittances, bank & credit card statements,
    Government reports and remittances, restricted and deferred grants, board members,
    etc.
  • Check financial review for reasonableness and accuracy
  • Ensure tax accountant files T3010-Registered Charity Information return
  • Complete and send any tax receipt donations

How to Apply

This is a contract position, with an estimated 12-15 hours/month on average, with increases
during peak times. We are seeking Expressions of Interests from professional bookkeepers or
bookkeeping businesses.

Please send these to the SCAC no later than 4pm on April 30, 2021

Contact: Sadira Rodrigues, Director/Curator
Email: sadira@sunshinecoastartscouncil.com
Address: Sechelt Arts Centre, 5714 Medusa Ave, Sechelt, BC